Set an application's status
Moves an application to any status, with an optional reason saying why. The reason is kept on the application AND on its status history, so “why was this put on hold, and when” has an answer later.
The statuses are RECEIVED, READY, PROCESSING, ON_HOLD, FINALISED and FAILED. WITHDRAWN is NOT accepted here — use /withdraw, which also closes the assessment workflow. Setting the status alone would leave a workflow that still thinks it is live, so it keeps appearing in an assessor’s queue.
Setting the status an application already has succeeds and changes nothing, so a retry is safe and leaves one history entry rather than two.
404 if the application is unknown, 409 if it is withdrawn — that is not reversible, and reinstating means a new application.
Authentication
Paste a Keycloak access token (no "Bearer " prefix)
Path parameters
Request
RECEIVED, READY, PROCESSING, ON_HOLD, FINALISED or FAILED. Case is forgiven.
Why, in your own words. Kept on the application and on its status history. Optional, but an ON_HOLD with no reason is hard to act on later.
Response
Whether this is a domestic or an international application: DOMESTIC or
INTERNATIONAL. Optional, and case is forgiven.
On the APPLICATION, not the person. The same applicant can be domestic for one application and international for another, so an application records what was true when it was lodged.
Distinct from stream, which is your own admission stream and says more than
this. Send both: we cannot read your stream codes, and this is the field our
officers and rules can act on.
Your own code for the intake the applicant is starting, e.g. "5269" for Term 3 2026.
Optional, but worth sending: our officers work applications in intake order, and one with no intake cannot be prioritised against the rest.
Send the code rather than the name. These are YOUR term codes, loaded from the intake schedule you supply us, so a code you use is a code we hold; one we do not recognise is refused with a 400 naming it.
Application status: RECEIVED, READY, PROCESSING, ON_HOLD, FINALISED, WITHDRAWN or FAILED.
Failure detail when status is FAILED; null otherwise.
Assessment workflow status once processed (e.g. DECIDED, CREDIT_TEAM_REVIEW); null while RECEIVED.
Your own unique id for this application, e.g. an application number. Unique per sourceName.
Your own references for this record, one per system you keep it in. A person or an application known by a different id in SITS than elsewhere carries both.
Optional. sourceName and sourceRef still work exactly as before and count
as the FIRST entry here, so nothing you have already built needs to change.
Send both forms and they are combined, with duplicates collapsed.
Order matters: the first entry is the one echoed back as sourceRef, and the
one shown in lists and in the change feed.
What this application is waiting on, oldest first. Each entry is one thing we need before the assessment can go further. Empty when nothing is outstanding — which is the normal case, not a problem.